Journey Outreach is not accepting unsolicited proposals for large grants at this time.
Strict adherence to the order and content requested in this outline will ensure that the grants committee considers your request. First, we suggest you copy the text on this page and paste it into a blank page in your word processing software. Alternatively you may download this page as an Adobe PDF document. You also may download the Large Grant Guidelines for reference as you prepare your application.
Use the bolded, numbered headings of the outline below in your proposal, and write your responses below each heading. Prepare your proposal using Calibri 12pt or Times New Roman 12pt font and standard 1 inch margins for your application. Your entire application must include all of the information outlined below and be ten (10) pages or less plus a separate budget page if necessary.
Budgets must be presented in US dollars. (If you need help converting your country’s currency to US dollars you can use one of the currency converters available on the World Wide Web, such as www.xe.com/ucc.) Finally, please be sure that your application is complete and thorough enough to address all the information requested. It does not need to be lengthy, but it does need to be complete with enough detail for us to have a good picture of your project.
We will confirm receipt of your application via email. You need not submit a paper copy of the application. However, if you choose to submit your application by regular mail instead of using the internet please include an email address.
We suggest that you create a table in your proposal and follow this example as closely as possible. (Please note that the figures given here are just an illustration! Your own income and expense items will be unique to your project.) The grants committee is familiar with this format and it will increase the likelihood that we will understand your project budget.
|Participant Registration Fees (40 X $100)||$4,000||$4,000|
|Flyer Printing and Mailing (donated by friend)||$200||$200|
($95/hr) * 2 people * 10 hrs * 2.5 days
|Sound setup and run
($18/hr) * 1 person * 10 hrs * 2.5 days
($1000/day) (1/2 in-kind) * 1 person * 2.5 days
|Requested Grant (must be less than Subtotal Income)||$1,585||$1,585|
|Grand Total Income||$5,585||$6,650||$12,235|
|Food & Catering - 6 meals ([40+3] X $45)||$1,935||$1,935|
|Facility Space Rental
|Flyer Printing and Mailing (donated in-kind)||$200||$200|
|Donated In-Kind Labor||$5,200||$2,950|
|Presenter Travel and Per Diem (provide details)||$800||$800|
|Presenter (1/2 in-kind)||$1,250||$1,250||$2,500|
|Grand Total Expense||$5,585||$6,650||$12,235|
|In the example above the in-kind support for the 3 participants who contributed labor is accounted for in the [40+3] paying + scholarships in the variable food costs.|
"Matching" Funds: Cash and In-kind Contributions: Journey Outreach financial participation in any project will nearly always be limited to no more than 50% of the total project cost. Applicants are therefore expected to show other sources of cash and in-kind support for the project totaling at least 50% of the total project cost. These sources "match" the grant contribution. Matching funds are of two kinds:
a) Cash income is revenue from such sources as participant registration fees and contributions to your project from individuals or businesses.
b) In-Kind Contributions are labor or materials not billed to the project, such as donated office space, photocopying, telephone expense, shuttle expense, consulting services, and materials. In-kind donations of labor must be at a specified rate and all donations must be justified and reasonable to qualify as match for the Journey Outreach grant. The above budget example illustrates In-Kind Contributions as a portion of the match of the Journey Outreach grant amount.
11. Need for Continued Support
Please tell us whether your project is a one-time event, or will be continued/repeated in future years. If the latter, be very specific on how you intend to continue your project and whether you will apply for a large project grant again. Future Journey Outreach support will be contingent upon your success in building increased local support, including new or additional contributions to support your activities.
12. Love Poem
Please close your application with a love poem or quote of your choosing. We invite you to have a child create a drawing or painting commemorating the creation of your project. Keep this drawing for your own enjoyment. You may scan and send it with your email version of the application if you choose. Thank you for your work on this application. Journey Outreach wishes you every success!
Computation of Break-even Point
In planning your project it is helpful to know how many participants you need in order to “break even”, or incur no deficit. We include this information in case you want to do this. Your completing this computation is optional, but we may complete it for you if we need this information in considering your application In computing the breakeven point on the above project budget example, we will need to consider only the "cash" income and expense, excluding any possible grant from Journey Outreach, namely:
|Participant registration fees 40 X $100||$4000|
|Food & Catering 40 x $45
|Food & Catering 3 x $45||$135|
|Facility & Sound Rental||$1,600|
|Presenter Travel and Per Diem||$800|
The more participants we have the greater the income, but also the greater the expense. The expense item(s) that increase with the number participants are called "variable expenses". In the above example, food and catering cost is the variable expense since it increases $45 with each new participant. Use the following formula to compute the break-even point:
|Number of participants to break even, "N" =||(Total Fixed Expenses - Donations) + (Variable Expenses) x N
Registration fee per Person
|Solving for N, we have:||N = ($3,785 - 0) + ($45 x N)
|Reducing the fraction:||N = (37.85) + (.45N)|
|Subtract .45N from both sides||N - .45N = 37.85 + .45N -.45N|
|.55N = 37.85|
|Divide both sides by .55||n = 68.8|
|Plugging this number back into the budget above with 69 paying participants:
Income = $6,900 and Expenses = $6,890
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